EMPAIA International e. V.

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This privacy policy describes the processing of personal data by EMPAIA International e. V. (EMPAIA) in connection with your membership.


EMPAIA International e. V.
Schumannstr. 9
10117 Berlin

E-mail: info@empaia.org

If you have any questions about the processing of your personal data, please contact us using the contact details above.

Data processing

If you wish to support EMPAIA’s purposes through your membership, we will process your personal data for the purposes set out below.

1 Membership administration

When you become a member of EMPAIA we process personal data such as title, first and last name, date of birth, address, telephone number and e-mail address as well as bank account details. The aforementioned data will be used exclusively for the purpose of admission to EMPAIA, the implementation and administration of your membership. As part of your membership, we will send you information relevant to the association. The legal basis is article 6 (1) (b) GDPR. Without the provision of your data, admission to EMPAIA is not possible.

2 Newsletter

EMPAIA sends out a free electronic newsletter to all EMPAIA members. With the newsletter, we inform you about our professional association, our offers, news in the field of digital pathology and artificial intelligence as well as current EMPAIA events. We use your e-mail address to send you the newsletter. The legal basis is Art. article 6 (1) (f) GDPR. The newsletter can be canceled at any time.

3 Committees

Your membership also includes opportunities to participate in committees. If you participate in these, we will pass on your contact details to the committee leaders. At the request of working groups, we pass on the contact details of members of the relevant committees to the working group leaders and their deputies. The legal basis is Article 6 (1) (b) GDPR.

4 Publication of data of functionaries

Personal data (portrait photo, title, first name and surname as well as place of work) of members who are functionaries in EMPAIA are published on our website (www.empaia.org) for reasons of transparency and for the purpose of external presentation and contact. The legal basis for publication of photos is consent in accordance with article 6 (1) (a) GDPR. Consent can be withdrawn at any time. In the event of withdrawal, the photo will be removed from the website. The legal basis for the publication of the remaining data is Article 6 (1) (b) GDPR.  If the member is no longer a functionary, the data will no longer be published on the website.

5 Publication of photos

For the purpose of external presentation, photos of EMPAIA’s members may be published on our website or in print media with your consent. You will be informed about this before participating in the respective event.

Storage period

Unless otherwise stated above, personal data will be deleted 10 years after termination of membership.

Your rights

As a data subject, you have the following rights:

Right of access (article 15 GDPR)

Right to rectification (article 16 GDPR)

Right to erasure (article 17 GDPR)

Right to restriction of processing (article 18 GDPR)

Right to data portability (article 20 GDPR)

Right to object (article 21 GDPR)

If the data processing is based on consent, you can withdraw your consent at any time with effect for the future.

To exercise your data subject rights, please use the contact details above. It is best to write an e-mail to info@empaia.org. In addition, you have the right to lodge a complaint with a data protection supervisory authority.

  1. Please request a confirmation code so that we can verify the authenticity of your e-mail address. We have sent this verification code to the following e-mail address: ""
  2. Please enter the verification code in the field provided and confirm your entry.

The membership application is made on behalf of the club / association "EMPAIA International e. V." (Schumannstr. 9, 10117 Berlin) processed via the easyVerein software. By submitting you agree to the processing within the strict easyVerein data protection standards.